FAQ

Since CAS is funded by the Norwegian Ministry of Education and Research, we are obliged to adhere to regulations for travel costs set by the government. Due to this, CAS can only cover economy tickets. The trip must be conducted at the lowest price available, albeit so that the travel time is not unreasonably long.

The governmental regulation for travel also states that scheduled means of transport, i.e., aeroplane, train, boat, and bus, are the preferred methods of transportation. Use of non-scheduled means of transport, i.e., taxi, private/rental car, and pick-up services, must be justified and approved by CAS and the PI(s) in advance.

We encourage fellows to maintain a focus on the environment and sustainability when planning their travels.

All expenses must be documented with receipts.

CAS will reimburse fellows for their tickets to and from Oslo for their stay at CAS.

Scheduled means of transport, i.e., aeroplane, train, boat, and bus, are the preferred methods of transportation. Use of non-scheduled means of transport, i.e., taxi, private/rental car, and pick-up services, must be justified and approved by CAS and the PI(s) in advance.

As an example, when travelling to Oslo, CAS will cover expenses for, e.g., a bus ticket from the home to the airport, the ticket for the flight to Oslo, the train ticket from the airport to Oslo city centre, and the tram ticket to get to the flat.

If travel time exceeds 6 hours and meals are not included in the travel, expenses for subsistence may be refunded. The Centre does not pay out a subsistence allowance for such travels, but we will reimburse documented costs.

CAS cannot cover private travels or detours when travelling to and from Oslo.

If fellows want to do some additional travelling ahead of or after their stay at CAS, we may cover the expenses partially (e.g., equal to the costs of a direct flight to or from), but this must be agreed upon ahead of purchasing the ticket as it requires additional documentation.

No, CAS does not offer mileage allowance for visitors choosing to travel by car.

We may, however, cover documented expenses for fuel, tolls, ferry, and such, during the travel. Reimbursement of such expenses must be approved by CAS and the PI(s) in advance.

A parking space is not included in the accommodation and must be rented in addition.

For travel expenses, a reimbursement claim mustbe submitted within 1 month of the travel.

If the travel is bought on a return ticket, the deadline to submit is 1 month after the stay at CAS.

If arrival and departure are bought on individual one-way tickets, they can be submitted on the same reimbursement request within one month after the stay at CAS, for shorter stays at the Centre. If the stay exceeds 3 month, separate claims for arrival and departure ticket may be submitted.

For other expenses, a reimbursement claim must be submitted within 1 month of purchase.

The absolute deadline for submitting reimbursement claims is one month after the end of the project, i.e., either 31 July or 31 January.

All office spaces are equipped with an external monitor, mouse, and keyboard. Our standard equipment is for PC.

If your are using Mac and require an Apple mouse and keyboard, please inform the administration under ‘My stay’ before arrival. If you require a desktop (PC or Mac) or ergonomic equipment, please specify this under ‘My stay’.

However, we can only offer standardised software and solutions provided through our partnership with USIT. For specialty software, licensed or purchased, the expenses can be covered by the project if approved by the PI in advance.

Yes, most researchers coming to CAS bring their own laptops.

However, please note that we can only offer basic IT support during your stay if you do not have a CAS-provided computer. This is because the Centre and our IT provider, USIT, do not have the necessary administrative access to provide full support.

Basic support includes help connecting to the network, installing printers, and using the Centre’s AV equipment.

CAS encourages researchers who bring their own laptops to check with their supplier if they can get sufficient IT support while in Norway before travelling.

If the laptop is provided by the employer, you should check with your local IT support if there are any regional restrictions set on the device that may cause trouble when travelling to Oslo.

If the laptop is provided by a Norwegian institution, you should ensure that the computer is compatible with UiO services and protocols.

Requirements for visiting Norway are determined by both citizenship and duration of stay. To find out about the specific requirements for a particular country of origin, please visit the website of the Norwegian Directorate of Immigration (UDI) >

On the UDI website, fellows should select ‘Want to apply’, enter the country of origin, and then choose ‘Work immigration’. Next, select ‘Vocational training and research’ and then ‘Researcher with own funds’. Fellows should find all the information they need regarding requirements, rights, and obligations under this tab. Click on the green button labelled ‘How to apply’ for more information.

CAS knows that some countries encourage long term visitors to come to Norway on a 90-day tourist visa, and to start the application process after arriving in Norway. Please note that fellows may be asked to provide an original copy of their birth certificate and a college or above diploma with the paperwork for this application. We encourage our fellows to check with the UDI which documentation they will need to provide before arriving in Oslo.

If you need any assistance in the process, please contact UDI. If that does not help, contact Kristin Løyning Reyes and Rune Flaten.

The Centre does not provide insurance or any healthcare benefits for visiting scholars.

All researchers must have travel insurance covering their entire stay, including losses incurred during travel and damages to the provided accommodations.

If you don't have a plan for travel insurance on the general, the Centre can cover the costs through reimbursement for it for the period you will be staying with us. Such an expense must be approved by the PI in advance.

If in doubt, consult your insurance company to find the insurance that is best suited for you.

Yes, or more precisely, the travel expenses are covered by the project. All travel expenses must be approved by the PI in advance. 

The Centre does not partner with any travel agencies, so the researchers must make their own travel arrangements and book their own tickets, as they are best suited to make these decisions themselves.

The expenses will be reimbursed by the Centre when a claim is submitted through our online form.

Please go to the reimbursement form for further details >

Please note that CAS only reimburse economy class tickets. Any upgrades must be covered by the researchers themselves.

If, for financial reasons, you have difficulty paying for travel expenses, please contact senior adviser Camilla K. Elmar for assistance from CAS.