FAQ

Since CAS is funded by the Norwegian Ministry of Education and Research, we are obliged to adhere to regulations for travel costs set by the government. Due to this, CAS can only cover economy tickets. The trip must be conducted at the lowest price available, albeit so that the travel time is not unreasonably long.

The governmental regulation for travel also states that scheduled means of transport, i.e., aeroplane, train, boat, and bus, are the preferred methods of transportation. Use of non-scheduled means of transport, i.e., taxi, private/rental car, and pick-up services, must be justified and approved by CAS and the PI(s) in advance.

We encourage fellows to maintain a focus on the environment and sustainability when planning their travels.

All expenses must be documented with receipts.

CAS will of course reimburse fellows for their tickets to and from Oslo for their stay at CAS. We will also cover tickets for accompanying family members if these expenses is approved by the PI(s) in advance.

Scheduled means of transport, i.e., aeroplane, train, boat, and bus, are the preferred methods of transportation. Use of non-scheduled means of transport, i.e., taxi, private/rental car, and pick-up services, must be justified and approved by CAS and the PI(s) in advance.

When travelling to Oslo, CAS will cover expenses for, e.g., a bus ticket from the home to the airport, the ticket for the flight to Oslo, the train ticket from the airport to Oslo city centre, and the tram ticket to get to the flat.

If travel time exceeds 6 hours and meals are not included in the travel, expenses for subsistence may be refunded. This must be approved by CAS and the PI(s) in advance.

CAS cannot cover private travels or detours when travelling to and from Oslo.

If fellows want to do some additional travelling ahead of or after their stay at CAS, we may cover the expenses partially (e.g., equal to the costs of a direct flight to or from), but this must be agreed upon ahead of purchasing the ticket as it requires additional documentation.

No, CAS does not offer mileage allowance for fellows choosing to travel by car.

We may, however, cover documented expenses for fuel, tolls, ferry, and such, during the travel. Reimbursement of such expenses must be approved by CAS and the PI(s) in advance.

A parking space is not included in the accommodation and must be rented in addition. Cost for parking may be covered by CAS, but it must be approved by the PI(s) in advance.

CAS may cover expenses for social activities, i.e., restaurant, theatre, museum, and such.

All activities must be conducted as group activities along with other fellows and must be approved by the PI(s) in advance. 

It is preferable that the activity is booked by the PI(s) and that payment or invoicing is handled by CAS ahead of time.

For travel expenses, a reimbursement claim mustbe submitted within 1 month of the travel.

If the travel is bought on a return ticket, the deadline to submit is 1 month after the stay at CAS.

If arrival and departure are bought on individual one-way tickets, they can be submitted on the same reimbursement request within one month after the stay at CAS for shorter stays at the Centre. If the stay exceeds 3 month, separate claims for arrival and departure ticket may be submitted.

For other expenses, a reimbursement claim must be submitted within 1 month of purchase.

The absolute deadline for submitting reimbursement claims is one month after the end of the project, i.e., either 31 July or 31 January.